ALLOW ACCESS allows another user to have access to add, modify, or delete information about a particular horse or person or business. Usually, only the user who originally enters the person or horse will be able to modify or delete the information. Any user can view the information but certain pages and functions are restricted to only that user who entered the data originally. Only the original entry user can allow someone else to have access to that entry.

ADMINISTRATOR allows access to the administration of the web site. In order to gain access, the user must be logged on with the administrator user id and password, go to the ALLOW ACCESS page and enter the current hour in military time (1:30 PM would be 13) in the Secondary User Id field, and click ADD. This will allow access to the administrative functions. In order to access the HELP function, type hour as above and the word Help in the Secondary User Id field and click ADD.

CREATE USERS allows the administrator to ADD, MODIFY, or DELETE users. LOOK UP, NEXT, and PREVIOUS page through all the users in alphabetical order of user id.

CHK DUPS checks for POSSIBLE DUPLICATES of horses, people, and businesses. If any are found, the id number and name are indicated in order to facilitate correction. The system tries to not allow duplicates but the user can accidentally over ride the attempt and create a duplicate. The administrator should check with the user and eliminate the duplicate if required.

CHK PHOTOS checks for bad links to photographs for both horses and Virginia farms. If there are bad links, the photograph can not be shown and the link should either be eliminated or changed to the correct location of the photograph.

MAINTAIN allows for the maintenance of various files. From this screen, the additions and modifications to the various files can be made.

INVOLVEMENT contains the possible involvement people can have within the Virginia horse industry.

DISCIPLINES contains the various disciplines in which a horse can be involved.

BREEDS contains the various horse breeds.

COLORS contains the various horse colors.

REGISTRIES contains the various horse registries.

ALL USERS lists all the users that have registered along with the number of horses and people they have entered.

ALL HORSES lists all the horses in the database and who entered each one.

E-MAIL allows e-mails to be sent to particular Categories within certain Zip Codes. Attachments can be included as explained below. A password is required to actually send the e-mails. It takes the form of the one or two digit day and the two digit hour in military time. For example, December 3 at 9:00 AM would be entered as 309.

Loading Groups of Horses

If you are not computer literate, do NOT attempt to load groups of horses. Talk to me (P.R. Greenwood) FIRST!!

In order to load a group of horses whose data is separated by commas (a .CSV file), first create the CSV file and name it 'excel.csv'. You can do this by entering EXCEL and then saving the spread sheet as a .CSV file. The template programs to load and CHECK the data are in the folder LOAD_GROUPS on the hard drive - NOT on the website. Once the layout in the .CSV file is consistent with the programs regarding what data is to be loaded, then FTP everything to the website and run the programs. Once everything has run, it is CRITICAL to delete the programs and data from the website.